PORLOCK VILLAGE HALL    SCALE OF CHARGES, OPERATIVE FROM 1st APRIL 2010

All prices include the use of the kitchen, crockery & glasses (if hirer requires their use, they must indicate so on
application form). In addition cutlery and a soup tureen is available on request from the caretaker.
Where large and small halls are booked by different hirers, those booking the small hall should be aware that users of the Large Hall can access and use the kitchen via the linking passageway. The use of the kitchen will inevitably produce
noise which could impact upon the use of the Small Hall.

All functions MUST finish by midnight, except for Sundays when they must finish by 10.30 pm.

Definitions:
Local is defined as any person or organisation with an address within the Postal District TA24 8.

Private Users -this means a purpose for which no charge is levied by the hirer on any participant in the booking,
(e.g. Wedding receptions)

Local Groups - those with charitable and/or non-commercial status or for the benefit of the local population, for which
admission charges may be made on some or all participants. (e.g. Museum talks)

Commercial Users & non-local organisations. - This will include political organisations, elections, auctions, trade &
craft fairs, etc.

Meeting Room - The cost of hiring the Meeting Room is £5 per session (No discounts apply)

Public Address System: In conjunction with the main P.A. system a “Speech Enhancement System” (hearing loop) is
available in the large hall. This facility must be booked on the hiring form and training under-taken, where necessary,
prior to use.

Car Park: Sole use of the Parish Council car park adjacent to the Village Hall may be booked at a charge of £20.00
per day with at least 30 days notice. This is at the discretion of the Parish Council and the Village Hall Management
Committee.

Payment: Payment for the use of the hall should be made when the booking is taken and a hiring form completed.
A damages/cleaning deposit of £100 may additionally be levied. If an invoice has to be raised by the Treasurer an
additional charge of £2.00 will be made. The Management Committee reserve the right to impose a cancellation fee.

Preparation or Clearing-up Sessions. If the halls are vacant immediately after a particular hirer’s booking,
they can be made available Free of Charge at the Booking Clerk’s discretion. (Only applicable to Late Finishing
Full Day bookings). The caretaker may be available to assist with preparation and cleaning.

Sale of Alcohol: The Hall premises are Licenced for the Sale of Alcohol, but it must be noted on the Booking Form.

Hall Capacity Guidelines:
The following numbers provide the realistic number of persons that can be accommodated in the Halls.

                                                             Small Hall           Large Hall
Closely seated audience                              60                    180
Dancing                                                                              120
Seated at tables                                                                  120

Discount Structure:
Sessions booked and paid for quarterly in advance can have the following discounts applied.
12-23 sessions in any calendar year - 10% discount
24+ sessions in any calendar year - 15% discount